The following downloads and links are part of the Operational Guide. They are all for contracted providers to use as part of evaluation requirements. They can be downloaded and used as part of your intervention/activity delivery.
- What it is: Template for Intervention Description and Replication – this will tell us what your activity is meant to do, how, where, when and how often
- When you do it: before the start of your activity / intervention
- How you do it: online survey at https://www.surveymonkey.co.uk/r/UOW_TIDIER
Value for money evaluation
- What it is: full costs for design and delivery of your intervention/activity including staffing and non-staffing. This will allow us to evaluate the full cost of early intervention vs how many young people benefitted and how we might save money on more expensive support by investing in young people’s emotional wellbeing and mental health earlier on in their lives.
- When you do it: this information needs to be returned to HeadStart by the end of your intervention/activity
- How you do it: Excel spreadsheet
* If you already have consent for young people to take part in the programme this section of the form should be ticked by default.
- What it is: consent form for those with parental responsibility for young people giving permission for their children to
a) Take part in the research evaluation and for their data to be used for research purposes
b) Take part in HeadStart intervention/activity*
c) Take part in the intervention/activity evaluation survey
When you do it: consent needs to be in place by the start of your activity, ideally by the first or second session at the latest.
- How you do it: a consent form template is provided. Note that this form must not be edited, it is has been ethically approved by the evaluation providers at the University of Wolverhampton. If your parents have any questions about the form, please get in touch with a Community Development Coordinator or the HeadStart Programme team.
Session attendance registers
- What it is: a *record of all the young people that have taken part in each session of your intervention / activity.
- When you do it: complete attendance for every individual group of young people at the start of every individual intervention/activity session ensuring that all elements of the register are completed.
- How you do it: paper copies can be completed on site at your intervention / activity. Electronic copies are also available. All registers need to be kept safe and secure in line with data protection.
*There must be one register for each individual group of young people and each individual intervention / activity. If the activity is made up of several sessions with the same group of young people, you should use one register and record their attendance at each session.
End of intervention / activity register
- What is it: a summary of attendance including the number of young people that were selected for the intervention/activity, the number of young people who attended, how many sessions they attended and what the reason was for not completing the activity/intervention.
- When you do it: at the end of the intervention / activity
- How you do it: paper copies can be completed on site at your intervention/activity. Electronic copies are also available. All registers need to be kept safe and secure in line with data protection.
Data Collection Procedure
For all documents that include sensitive information about young people, please follow this Data Collection Procedural statement.
Quality assurance evaluation
- What it is: a start and finish intervention/activity evaluation that all participants are expected to complete. It will measure wellbeing as well as the quality of the delivery.
- When you do it: part one at the first session of the intervention/activity and part two at the end session.
- How you do it: this is an *online survey. Paper copies are also available to download below. Note: these will need to be completed, and entered into the online survey by providers. Please then return paper copies to the HeadStart office for cross-referencing.
*You must ensure that all participants know the name of the activity they are taking part in so that we can identify what they have done, where and when.
Providers also have the opportunity to submit any additional evidence to support your performance against the programme outcomes.
Downloadable survey copies:
These will need to be completed, and entered into the online survey by providers. Please then return paper copies to the HeadStart office for cross-referencing.